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Avoid wasting time during meetings with these tips

Is it possible to skip meetings? Most likely not. However, you can choose to skip some of the most inconvenient appointments in your calendar and recover crucial times.

Why do most meetings waste so much time? Is it any surprise that most people prefer go to the doctor then go to a meeting?

Meetings can be helpful, but that’s not always the case. They start late, go on long and fill with more hot air than content in the given time.

People often arrive unprepared. There is no clear plan. The outcome is not predetermined.

As a result, no one makes a choice. Progress is slow, and as a result, guess what? We need more meetings!

It seems like a trap. Alternatively, it may be a recurring nightmare.

Although 9 out of 10 people agree, we will continue to have these meetings. To believe they are needed.

Meetings are an essential aspect of corporate culture that isn’t likely to change any time soon, no matter how horrible they get.

Why is it so hard to avoid meetings? Who invented the encounter anyway? Putin? Rasputin? Caligula? Why be meeting apps so expensive?

You have a sense of responsibility. After all, you are part of the corporate culture and small group conferences are a big part of that.

You want to have a say in what happens.

If meetings are where the action takes place, attending them is critical, no matter how inefficient they are.

You have to keep up appearances. Many people will frown upon actively withdrawing. That’s not a great strategy for expanding your sphere of influence.

For these and other reasons, the lure of meetings is sometimes too great to resist.

The most effective techniques not to waste time in meetings

Getting ahead of the meeting game is key to reclaiming your time.

To start, organize some meetings with yourself. Make a block of time in your calendar when you plan to work alone.

Instead of cramming in time whenever you can, set aside some prime time for yourself during off-hours.

This is an excellent idea for several reasons. One of the reasons is that people can’t easily schedule your time if you’re not available.

View the upcoming meetings that are already on your schedule.

Is it possible for you to send someone else in your place? If you a leader, you need to protect your time uniquely. Don’t be afraid to pull the trigger.

Is meeting essential? Is it feasible to resolve this over the phone, by email or in some other way? Either alternative is likely to be more effective.

Is it necessary for YOU to be present? Too many people are often present at a meeting.

You may be allowed to skip if others on your team leave. People may be allowed to skip a conference if the plan does not address a topic of concern. You generally don’t need to attend all of them if there is a series.

If you don’t need to be at the meeting, don’t worry.

Is the purpose of the meeting clearly defined? If you can’t avoid the encounter, you should do everything you can to make it as fruitful as possible. In this case, you can do some research by contacting the organizer and stating your goals. This usually causes individuals to think more about the meeting, which should help them improve their preparation.

Is everyone ready?

If you can’t skip, you can at least help move things around. Meetings are rarely adequately prepared by the majority of individuals. You may be able to detect this and help send information ahead of time. You will be paid in spades for your efforts.

Should you say “no”?

It’s okay to say no now and again. You do not believe you are required to attend this meeting. You will probably find out much easier than you think if you contact the organizer in advance.

Everyone is short on time and wants to be efficient. You might be surprised by the results if you approach this topic professionally and with that attitude.

Is it possible for you to come up with an excuse?

I believe you often have a good explanation, but are hesitant to use it because of the immense duty we all feel to attend meetings. Take your time if you need it for something else.

Is it possible to arrive later or leave earlier?

Another strategy that works well is using an organizer. The plan will suddenly turn in your favor. Since Susan has to go early, let’s start with XYZ. It’s almost magical! You participate in the agenda item that is most essential to you, and off you go.

Why you shouldn’t be ashamed of these tactics

Here’s the deal:

  • You try to make the most of your time. You don’t have to apologize for it.
  • Your efforts could influence others to reconsider their practices.
  • If enough individuals protect their essential time from unnecessary meetings, the culture could begin to shift.
  • You don’t want to risk your health and well-being by bypassing lavish festivities.
  • If you work late, you can also arrive early. Working on weekends is another option. You’re making a big mistake if you have a day full of pointless encounters.
  • You sacrifice personal time and stress yourself out.
  • That’s not going to help anyone. It’s better to be a little more daring if you’re avoiding time-consuming meetings.


Like most professionals, you are probably trying to do too much in too little time. Aside from unnecessary confabs, several productivity tips can help. Meetings can take a lot of time. They generally start late, overflow, have vague goals and achieve nothing.

These sinkholes can help you save a lot of time.

While meetings are an essential part of corporate culture and there are many excellent reasons to put up with them, there are several easy and efficient ways to avoid them. Leaders can avoid some by blocking time in their calendar. You can decline specific requests.

Or send a delegate. You or someone else can work out the schedule and meetings in advance with the organizer and other attendees.

You can indeed choose to skip part of the meeting. You can have a much more efficient meeting experience by arriving late or leaving early. Think about how you spend all of your time.

Are you ready to take your team meetings to the next level? It will help you improve engagement, performance and more fun.

(Full disclosure: This article was written during a long boring meeting.)

Image credit: Photo by Clarissa Schwarz; Pexels; Thank you!

The mail Avoid wasting time during meetings with these tips appeared first on Calendar.


Shreya has been with australiabusinessblog.com for 3 years, writing copy for client websites, blog posts, EDMs and other mediums to engage readers and encourage action. By collaborating with clients, our SEO manager and the wider australiabusinessblog.com, Shreya seeks to understand an audience before creating memorable, persuasive copy.

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